Job Description
Why is This a Great Opportunity?
This role is an excellent opportunity for individuals looking to thrive in a highly collaborative work environment focused on growth and innovation. With safety and sustainability as top priorities, you will be part of a team that values employee wellbeing and offers excellent compensation, benefits, and generous perks. You will have ample opportunities for development and advancement while working for a company that operates the largest lime facility in the Americas and recently expanded globally. Bring your real self to work and grow with us as we continue our commitment to development and employee satisfaction.
Benefits
• Highly collaborative work environment focused on growth and innovation.
• Safety and sustainability are top priorities.
• Excellent compensation, benefits, and generous perks, focused on employee wellbeing.
• Great development and advancement opportunities.
Job Description:
The Accounts Receivable Portal Specialist is responsible for managing all enterprise accounts across multiple divisions, ensuring maximum receivables and efficient order-to-cash processes with minimal past-due balances. Key responsibilities include:
• Maintaining online portal billing systems, ensuring they are up-to-date and fulfilling all account requirements.
• Confirming and reviewing purchase orders for accuracy, sending shipping notifications, downloading reports, uploading invoices, and modifying invoice formats.
• Working with the portal technical team and AP department contacts for assistance on invoice action items and scheduled payments.
• Assessing risk of new customer portal requests and leading discussions with Sales, Customer Service, and Credit Management.
• Creating new process flow documentation for approved portal agreements.
• Collaborating with internal teams to resolve payment disputes and recommending process enhancements across multiple branch locations for all portal customers.
• Managing login and connection requests for vendor-created portals and third-party vendor sites utilized for remittance details.
• Preparing and submitting periodic operating reports to the Credit Manager on the status of receivables and portal accounts.
• Performing month-end closing procedures as needed.
• Identifying collection irregularities such as credits, deductions, payments on accounts, portal rejections, short payments, disputes, and investigating discrepancies to prevent delinquency.
• Regularly reviewing the status of collections to ensure receivables are in sound condition.
• Performing accounts receivable functions including preparing invoices, credits, posting payments, summary billing, reconciling invoices, and resolving AR records.
• Requesting proper documentation from internal departments and presenting it to customers to secure payment.
• Assisting in the Credit department email box and providing requested documentation (invoices, statements, PODs, etc.) per customer requests.
• Performing other responsibilities as needed.
Qualifications:
Education:
• High School Diploma or equivalent required.
• Some relevant college-level business courses in accounting principles preferred.
Experience:
• 3-5 years of related experience in Accounts Receivable or a related field required.
Knowledge:
• Strong knowledge of Accounts Receivable, Customer Service, and Credit Collections required.
• Additional knowledge of portal platforms is a plus.
Skills:
• Account reconciliation, critical and analytical thinking, proficiency in Microsoft Office Excel, Outlook, and Word.
• Sufficient computer skills to navigate and develop management resources to maintain portal connections.
Abilities:
• Able to communicate with customer contacts and internal departments for account resolution.
• Manage multiple portal software platforms and navigate new customer portal relationships with investigative research.
• Willing to work under minimal supervision at times and be a team player with a problem-solving mentality.
• Maintain a high level of integrity in daily work, always maintaining a professional and positive demeanor.
• Detail-oriented, strong problem-solving, prioritization, organizational skills, and ability to multi-task while working under pressure.
#ACCPRI #ACCEE
Company Description Since 1985 – Accounting Recruitment Experts
Accounting Career Consultants has been providing direct-hire, consulting, and temporary placement services since 1985.
Locally owned with a national reach. We offer the flexibility of a local staffing company combined with the resources of a larger firm. We are committed to developing long-term relationships with both our candidates and clients. We take the time to learn what is important to our candidates and our clients to help ensure a good fit for all parties.
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