Job Description

Job Overview

Contract Administrator, Sr at BlueHalo, an AV company.

The Contracts Administrator, Sr is a part of a dynamic corporate team. The Contracts Administrator will provide support in every aspect of the contract lifecycle and use creative thinking skills to drive solutions for the business. This position will be embedded in a mission-focused operations group and serve as the central point of contact for the Contract Support Operations Center (KSOC) including day-to-day contract and order management system operations oversight.

Position Responsibilities

• Act as escalation POC for contract entry, order management, WAWF submissions, and error resolution.
• Coordinate with Finance, Operations, and Program Management to resolve booking issues.
• Support intake governance (i.e., ensure required documentation is provided).
• Maintain process knowledge and support training for contract department.
• Partner with leadership on Fusion process improvements and preparation for CLM migration.
• Provide quality checks on system entries (contract header, lines, billing/revenue plans, milestones).
• Develop and maintain contract templates, clause libraries, approval workflows, and reporting dashboards in the ERP.
• Support integration between the new CLM system and existing ERPs and document management systems.
• Assist in drafting training materials, delivering training sessions, and driving user adoption across the organization.
• Monitor system usage, provide ongoing support, and recommend process improvements to maximize efficiency and compliance.
• Maintain compliance with company policies, procedures, and applicable regulations while ensuring data integrity.
• Work with the Contracts Manager and other functions including Sales, Strategy and Marketing, Finance, and the Legal team on bid and proposal preparation, contract negotiation, contract review and administration for new and sustaining products.
• Responsible for generating compliance matrices and making recommendations in accordance with AV policies and procedures.
• Ensure compliance with contracting policies, laws and regulations, including but not limited to Federal Acquisition Regulations, Defense Federal Acquisition Regulation Supplements, Cost Accounting Standards, Export Administration Regulations and International Traffic in Arms Regulations.
• Serve as point-of-contact for assigned customer portfolio and serve as customer interface on pre-contract and active contract activities.
• Manage and monitor the performance of long-term contracts and agreements. Analyze and concisely summarize contractual obligations, commitments, and performance for internal stakeholders. Analyze the impact of modifications and revisions to contract terms and prepare recommendations and risk reviews for management.
• Coordinate flow-downs of terms and conditions with all functional departments including program management, engineering, product support, finance, quality, supply chain management, manufacturing, as required. Assist other Contracts Administrators in ensuring the customer is compliant with the terms and conditions.
• Evaluate proposals for accuracy and compliance with AV Terms and Conditions and export regulations, prepare and submit quotes; participate in proposal planning.
• Liaison with Defense Contract Management Agency (DCMA) for sources, inspections and quality checks.
• Maintain an accurate audit file for each contract which will include original contract, all correspondences, changes/deviations, amendments, clarifications, etc.
• Support maintenance and retrieval of contract documents/files and validated data, preparation of reports and participation in status reviews.
• Other duties as assigned.

Basic Qualifications

• Associate and/or Bachelor degree in Business Administration or equivalent combination of experience and education.
• Minimum of 812 years' experience performing duties and responsibilities in an aerospace/defense/government contracting environment.
• Working knowledge of federal acquisition process, government contracting principles and regulations (e.g., FAR, DFARS, contract-specific flow-downs, etc.).
• Demonstrated understanding of contractual terms and conditions and high-risk terms required.
• Demonstrated knowledge of EAR and related U.S. regulations.
• Experienced with finance and accounting procedures.
• Demonstrated ability to manage multiple tasks simultaneously without sacrificing quality or timeliness.
• Occasionally may be required to travel within the Continental U.S.

Other Qualifications & Desired Competencies

• Federal Contract Manager (CFCM) certified.
• Experience with systems such as Unanet, Oracle Fusion, Technomile, SalesForce.
• A key contributor to continuous improvement and implementation of company procedures and contract management processes.
• Demonstrates strong critical thinking, negotiation and conflict resolution skills.
• Provides the highest customer service experience to our domestic and international customers and internal customers.
• Demonstrates competency in working with varying seniority levels, including staff, managers and external partners.
• Demonstrates high organizational skills and conducts business in a professional manner.
• Process-oriented, results and deadline-driven; professional appearance and conduct at all times.
• Able to excel in a fast-paced, deadline-driven environment, where small teams share a broad variety of duties.
• Displays strong initiative and drive to accomplish goals and meet company objectives.
• Takes ownership and responsibility for current and past work products.
• Is committed to learning from mistakes and driven to improve and enhance performance of oneself, others, and the company.
• Has effective problem-solving, analytical, interpersonal and communication skills.
• Focuses on teamwork, collaboration and puts the success of the team above one's own interests.

Physical Demands

• Ability to work in an office environment (constant).
• Required to sit and stand for long periods; talk, hear, and use hands and fingers to operate a computer and telephone keyboard (frequent).

Environmental Conditions

• Work is in an office environment, climate controlled through central air conditioning/heating.
• May have some exposure to outside environment while traveling.

Special Requirements

• U.S. Citizen, U.S. Permanent Resident (Green Card holder) or asylee/refugee status as defined by 8 U.S.C. 1324b(a)(3) required.
• Must be able to travel within the Continental U.S. required.

Salary Range

$97,680 - $138,600.

ITAR Requirement

This position requires access to information that is subject to compliance with the International Traffic in Arms Regulations (ITAR) and/or the Export Administration Regulations (EAR). Applicants must be U.S. persons under the ITAR and EAR, or approved for an export license. Current U.S. citizenship may be required due to contract requirements.

Benefits

AV offers an excellent benefits package including medical, dental, vision, 401K with company matching, a 9/80 work schedule and a paid holiday shutdown.

EEO Statement

We are proud to be an EEO/AA Equal Opportunity Employer, including disability/veterans. AV, Inc. is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Qualified applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, protected veteran status, genetic data, sexual orientation, gender identity or other legally protected status.

Seniority Level

Mid-Senior level.

Employment Type

Full-time.

Job Function

Management and Manufacturing.

Industries

Defense and Space Manufacturing.

Job Tags

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