Job Description

JOB DESCRIPTION

Global Procurement Solutions (GPS) Strategic Sourcing team is currently tasked with creating and maintaining contract records and protecting the company by partnering with GPS Third Party Risk Management (TPRM) to facilitate the assessment and mitigation of risks associated with supplier engagements. A Contract Administrator will help assist in managing the process and systems interfaces between the two teams to ensure timely import, data entry, and cross-system linkages of required contract documents.

Summary

The Contract Administrator will provide support to GPS Sourcing and TPRM in the following areas: (1) preparation, review, and processing of legal documents using form templates and perform due diligence on incoming contracts to ensure compliance to company policies; (2) assistance analyzing and organizing information/metadata in Coupa supplier and contract records; (3) maintenance and management of Coupa contract records to ensure accuracy and up-to-date information; and (4) facilitation of contracts through the TPRM and Archer IRM process.

Job Responsibilities

Analyzing, identifying, and reducing potential risks in low-risk and/or low-dollar contracts and liaising with Office of the General Counsel (OGC) and internal stakeholders to discuss contract strategy

· Negotiating and preparing terms of low-risk and/or low-dollar contracts, both with internal and external parties

· Coordinate contract progress and information with internal stakeholder, TPRM, and supplier to completion

· Manage day-to-day contract needs of Sourcing and TPRM including following up on pending items needed to complete contracts

· Clean up and maintain supplier contract records to ensure accurate and complete data, documents on file, correct nomenclature, relevant correspondence, etc.

· Ensure contract draft templates are updated as needed, per OGC, and shared with Procurement team

· Process and manage merger and acquisition notices with Accounts Payable

· Interface with Accounts Payable to resolve any payment issues on contracts

Qualifications

The successful candidate in this role will have:

· 4+ Years of experience

· A strong working knowledge of contracts and relevant terms and the Procurement process

· Possess the ability to complete high volumes of complex tasks and projects quickly with minimal guidance

· React with appropriate urgency to situations and events that require quick response or turnaround

· Ability to collaborate effectively with internal teams

· Excellent attention to detail and organizational skills

· A high level of competence, integrity and discretion in handling highly confidential information and professionalism in dealing with senior professionals

· Experience working cross-functionally with Finance, Risk, and Information Security teams

· Strong organizational skills and the ability to track numerous high value dates and projects

· High attention to detail and excellent time management skills

· Can-do attitude with initiative and follow-through

· Ability to work in a rapidly changing environment

· Experience with Coupa and Archer IRM platforms highly desired

TECHNICAL SKILLS

Must Have

• * Ability to collaborate effectively with internal teams
• * A strong working knowledge of contracts and relevant terms and the Procurement process
• * Excellent attention to detail and organizational skills
• * Possess the ability to complete high volumes of complex tasks and projects quickly with minimal guidance

Nice To Have

• * Experience with Coupa and Archer IRM platforms highly desired

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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