Job Description
LEGAL AND ADMINISTRATIVE MANAGER
I. CORPORATE LEGAL PROFESSIONAL
o Form new corporations
o Prepare directors' and shareholders' meetings,
o Prepare Written consents,
o Prepare Powers of attorneys
o Maintain stock certificates and share registers
o Amend articles of association and articles of incorporation
o Corporate Dissolutions
o Provide “ Know You Client” documentation for all affiliated companies, to attorneys and banks, among others
o Maintain direct communication with attorneys locally as well as in Bermuda, British Virgin Islands, Colombia and Panama
o Maintain and update all annual reports, annual meetings, Legal Entity Identifiers (LEI)
o Drafting legal contracts, correspondence and other documents
o Translate legal contracts, correspondence and other documents
o Maintain Trademark registrations for two affiliated companies
o Assist Attorney (USA) in Filing Schedule 13-G (and Amendments) with the Security and Exchange Commission
o Act as Authorized Signatory on certain companies’ bank accounts
o Work closely with Chief Financial Officer and Accounting Manager relating to the companies’ relationships with financial institutions
II. OFFICE AND HUMAN RESOURCE ADMINISTRATOR
OFFICE ADMINISTRATOR
o Maintain office licenses and permits in accordance with county and state laws
o Assist in negotiation of building office lease
o Direct communication with building property manager
o Responsible for companies’ Workers Compensation Policy, Small Business Policies and SR Policy
o Approve certain office expenses
o Plan Annual Holidays and Office Closure Calendar
o Plan Annual Office Events
o Order office supplies
o Maintain company-wide office calendar
HUMAN RESOURCES
o Maintain all personnel files and all personnel related matters
o Personnel supervision and trouble-shooting
o Hiring and dismissal of office personnel
o Assist in annual reviews and increases
o Responsible for all employee benefits, including Maintain health, dental, disability, life and workers' compensation insurance policies.
o Approve vacation requests and maintain vacation files
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