Job Description

Job Description

Job Summary

The Evaluation Coordinator plays a critical role in managing and overseeing the evaluation process for children referred to the Early Intervention Program. This role is responsible for coordinating multidisciplinary evaluations, scheduling evaluators, supporting timely documentation, and ensuring all activities are compliant with New York State Department of Health (NYSDOH) regulations. The Evaluation Coordinator serves as a liaison between families, evaluators, and service coordinators to ensure a smooth and family-centered experience.

Key Responsibilities

• Coordinate and schedule multidisciplinary evaluations (MDEs) in accordance with NYSDOH timelines
• Assign appropriate evaluators based on language, discipline, and location
• Maintain accurate records of referrals, evaluation status, and evaluator availability
• Ensure proper documentation is submitted by evaluators and service coordinators
• Monitor compliance with evaluation regulations, including use of appropriate tools and timelines
• Collaborate with clinical and QA teams to review reports for completeness and quality
• Communicate with families, evaluators, and staff to troubleshoot scheduling issues
• Support timely submission of evaluation documentation to municipalities
• Generate reports to track evaluation trends and operational performance
• Assist with evaluation workflow improvements and policy development

Required Qualifications

• Bachelor’s degree (required) in human services, psychology, public health, early childhood, or a related field
• 2+ years of experience (required) in early intervention, special education, or healthcare coordination
• Strong working knowledge of the New York State Early Intervention Program
• Familiarity with EI systems such as EIHub and IRMA (preferred)
• Excellent organizational and communication skills
• Proficiency in Microsoft Office and digital scheduling/recordkeeping systems
• Ability to manage multiple timelines and stakeholders in a fast-paced environment
• Bilingual abilities a plus (Spanish, Mandarin, Cantonese, or Russian preferred)

Benefits:

• 401(k) with employer contributions
• Paid time off including vacation days and holiday pay
• Comprehensive onboarding and training
• Tuition reimbursement
• Professional development workshops
• Support for continuing education and certification programs

About Us

We are a multi-specialty child care services company dedicated to supporting the developmental needs of young children and their families. With a strong presence in New York City's Early Intervention (EI) Program for almost two decades, we are committed to delivering high-quality, family-centered services through a diverse team of professionals. Our mission is rooted in excellence, collaboration, and a deep respect for the communities we serve.

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