Job Description
DESCRIPTION
Amazon is seeking a self-driven, highly organized, resourceful, and proactive Executive Assistant supporting multiple Directors within the Amazon MGM Studios Finance. The Executive Assistant will act as an extension of their leader and have the opportunity to frequently interact with Amazon MGM Studios and Prime Video business partners, team leaders, and a supportive team of Executive Assistants.
You will have great attention detail and the ability to calmly juggle multiple critical requests while meeting or exceeding tight deadlines during each of the financial cycles at Amazon. You will be comfortable operating in a fast-paced, goal-focused environment, and possess an ability to complete a high volume of tasks with minimal supervision.
You are able to work successfully in a team environment, build effective working relationships, while keeping abreast of general business objectives, policies, standards, services, facilities, procedures and related information in order to maintain a comprehensive awareness of the organization. A high level of integrity and discretion is needed in handling confidential information. You must also have a strong sense of professionalism under pressure, and the ability to react with appropriate urgency to situations that require a quick turnaround surrounding complex tasks and projects.
Key job responsibilities
Responsibilities include but are not limited to:
• Management of complex calendar and scheduling to support teams in multiple locations and time zones
Must be able to prioritize and time manage to support two to three Directors
• Manage domestic and complex international travel
• Manage expense report coordination and submission
• Organize, execute, and assist with team activities (staff meeting agendas, all-team meetings, off-sites, and team social events)
• Management of team space, including moves and re-configurations
• Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organization
A day in the life
*Team Culture*
Here at Amazon, we embrace our differences. We are committed to furthering our culture of inclusion. We have ten employee-led affinity groups in over 190 chapters globally. We have innovative benefit offerings. Amazon’s culture of inclusion is reinforced within our 16 Leadership Principles, which remind team members to seek diverse perspectives, learn and be curious, and earn trust.
*Mentorship and Career Growth*
Our team is dedicated to supporting new members. We have a broad mix of experience levels and tenures, and we’re building an environment that celebrates knowledge sharing and mentorship. We care about your career growth and strive to assign projects based on what will help each team member develop into a better-rounded professional and enable them to take on more complex tasks in the future.
BASIC QUALIFICATIONS
- 3+ years of senior level leadership support experience
- Experience with Microsoft Office products and applications
- Experience with domestic or international travel coordination
- Experience with end-to-end project management
- Experience handling confidential information and maintaining professionalism in dealing with senior executives
- Experience in a fast-paced, high-tech company
- Experience with executive level calendar management, or experience managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel
Job Tags
Full time,