Job Description

Notary2Notary is the leading notary training and business development platform, dedicated to empowering notaries nationwide to build and scale their businesses. As we continue to grow, we are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our CEO in managing daily operations and strategic initiatives. About the Role:

As the Executive Assistant to the CEO , you will play a crucial role in ensuring the smooth operation of the company by managing schedules, handling communications, overseeing administrative tasks, and assisting in business operations. You will act as the right-hand to the CEO, enabling them to focus on high-level strategic goals while you handle the day-to-day logistics.

• Manage the CEO’s calendar, appointments, and travel arrangements
• Handle email correspondence, prioritize urgent matters, and ensure timely responses
• Prepare reports, presentations, and other business documents as needed
• Coordinate meetings, take notes, and follow up on action items
• Assist with project management and ensure deadlines are met
• Conduct research and provide insights to support business decisions
• Oversee administrative functions to improve operational efficiency
• Act as a liaison between the CEO and internal/external stakeholders
• Manage special projects and initiatives as assigned

• Proven experience as an Executive Assistant, Administrative Manager, or similar role
• Exceptional organizational and multitasking skills
• Strong communication skills (both written and verbal)
• Ability to handle confidential information with discretion
• Tech-savvy and proficient in Microsoft Office, Google Suite, and project management tools and AI tools.
• Problem-solving mindset with the ability to work independently
• Experience in the notary industry (preferred but not required)
• High level of professionalism and adaptability

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