Job Description

Job Description

A successful entrepreneur who has a real estate business and a new national venture is looking for an Executive Assistant. This is a new position. The role is hybrid: 4 days in office, 1 day remote. The culture values work/life balance. The principal is fast-moving and looking for an equally fast thinking assistant. The principal spends time in the Middle East, so there will be a shift in hours during those periods.

About the Job:

• Monitor, and prioritize the CEO’s emails and draft responses
• Maintain the busy calendar and add appointment to calendar based on incoming emails
• Manage contacts
• Liaise with bookkeeper, accountant and banking to keep accounting current
• Circulate and file legal documents including NDA, employee contracts, agreements, and commission agreements
• Take notes on zoom meetings and conference calls when needed
• Manage deal flow in Compass.com, car.org and other real estate platforms
• Make appts for the principal and obtain medical records when needed
• Research
• Be the point of contact for marketing initiatives
• Handle confidential and sensitive information with discretion
• Screen incoming phone calls delivering detailed, timely messages
• Schedule meetings
• Orchestrate all travel - hotels, rental cars, lodging, researching and finding value and solutions
• complex travel arrangements including flights, cars, hotels, and other reservations
• Make suggestions to improve processes
• Process expense reports
• Assist with personal scheduling and appointments.
• Ad hoc projects as needed
• Limited off-hour availability via text

About You:

• Minimum of 4 years of experience in a related support position
• BA/BS from a college or university
• Experience using Google Suite (sheets, docs, gdrive), Notion, Slack, MacMail
• Adept with Apple/Mac
• Familiarity with Canva and DocuSign a plus
• Able to work quickly and autonomously
• Dynamic and proactive comfortable in a fast-paced environment
• Polished, professional demeanor
• Proactive go-getter; no task is too big or too small
• Outstanding communication skills

Salary, will reimburse for individual health plan

Hours: 9-5 or 10-6

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