Job Description

Job Description

Job Description

About Sienna Charles

Sienna Charles is a premier luxury lifestyle and travel company curating exceptional experiences for discerning clients worldwide. Our team operates at the highest standard of excellence—every detail, communication, and experience reflects our commitment to elegance, precision, and trust.

We are seeking an Executive Assistant to join our team. This position provides hands-on support to our executive clientele through administrative management, travel coordination, and high-touch personal assistance. The ideal candidate thrives in a fast-paced environment, anticipates needs effortlessly, and executes every task with sophistication and discretion.

Persona Fit

If the traits below describe you well and come naturally, this is a strong indicator that you’re the right fit for this role:

Character and Culture

You’re personable, grounded, and adaptable. You know how to read a room, communicate with confidence, and build trust quickly. You balance warmth with professionalism and represent both yourself and the brand with sophistication and care.

Attention to Detail

You have a meticulous eye for precision—no typo, misalignment, or missed follow-up escapes you. You take pride in presenting information that’s organized, accurate, and refined. “Almost right” doesn’t sit well with you.

Prioritization and Efficiency

You thrive in motion. With multiple requests coming your way, you instinctively know what needs attention first and execute with calm urgency. You love structure, deadlines, and the satisfaction of crossing things off a well-organized list.

Ownership and Management

You take full ownership of your responsibilities and see yourself as an extension of the executive you support. You anticipate needs before they arise, streamline systems where you see inefficiency, and maintain composure under pressure. You don’t wait to be told what to do—you make things happen.

Key Responsibilities

• Calendar & Email Management : Coordinate schedules, appointments, and events, ensuring seamless communication and time management across multiple priorities.
• Travel Coordination:  Plan and manage domestic and international travel, including flight and hotel bookings, ground transportation, and detailed itineraries. Adapt quickly to last-minute changes and anticipate needs to ensure a flawless experience.
• Event & Logistics Support:  Assist in planning and coordinating events, reservations, and special occasions. Liaise with vendors and partners to deliver an exceptional standard of service.
• Administrative & Lifestyle Management:  Support with day-to-day administrative tasks, including correspondence, research, vendor management, and errands. Maintain the highest degree of confidentiality at all times.
• Client-Facing Professionalism:  Represent Sienna Charles with grace, tact, and professionalism in every interaction—both internal and external.

Qualifications

• Minimum 3 years of experience as a Personal or Executive Assistant in a fast-paced, high-standard environment
• Bachelor’s degree preferred
• Excellent written and verbal communication skills
• Strong organizational and problem-solving abilities
• Tech-savvy; proficient in Google Workspace, Microsoft Office, and task/project management platforms
• Discreet, poised, and adaptable to shifting priorities
• Based in Los Angeles with ability to provide in-person support as needed
• Availability for occasional travel

Ideal Candidate

You are a detail-oriented professional who takes pride in efficiency, presentation, and service excellence. You anticipate needs before they arise and manage complexity with ease. You thrive in environments where precision, discretion, and reliability are not just expected—they’re essential.

Job Type: Full-time, LA Based Only

Sienna Charles offers a fast-paced and engaging workplace with a strong passion for learning and improvement. It is a smaller team, providing the opportunity for you to work directly with the CEO and COO while having a significant impact on the company's direction and growth. We are looking for some to be a part of the team who owns their tasks and life.

Company Description

Sienna Charles offers a fast-paced and engaging workplace with a strong passion for learning and improvement. It is a smaller team, providing the opportunity for you to work directly with the CEO and COO while having a significant impact on the company's direction and growth. We are looking for some to be a part of the team who owns their tasks and life.

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