Job Description

• High school diploma or equivalent

• Minimum 3-5 years of experience in administrative support roles

• Prepare, edit, proofread, and review documents
• Coordinate with attorneys regarding the management of paper and electronic files, including initiation, closure, and archival of case files
• Perform data entry into the NYMatters case management system for case updates, calendar deadlines, and new intakes and matters
• Process documents served on and received by NYC claims, as well as transferred documents and cases from regional offices
• Check verifications and process rejections if necessary
• Process court alerts and decisions, including posting to the intranet via the webmaster
• Process orders to show cause, including preparing affidavits
• Interface with database systems, particularly Oracle-based NYMatters and Paper Archive Management (PAM)
• Provide backup to Administrative Specialist with running reports for management review
• Produce and manage bureau correspondence and reference materials
• Provide telephone coverage, mail distribution, date stamping, and routing of incoming mail
• Manage email and phone inquiries, routing them to appropriate staff
• Assist attorneys and legal assistants with information in NYMatters
• Provide direct assistance and backup to the Administrative Specialist with tasks
• Assist attorneys in troubleshooting Microsoft Word formatting problems
• Anticipate potential issues with documents, filings, deadlines, etc., and communicate possible solutions to the team
• Perform additional duties as assigned
• Report to the office daily

• Advanced level knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint), Microsoft Teams, Adobe Acrobat, and WebEx
• Ability to independently prioritize workflow

• Shift timing is 7.5 hours, flexible between 7:30 am - 6 pm
• Parking is available offsite for a fee.
• The office is accessible by bus and subway.
• Interviews will be conducted via Microsoft Teams.
• Training will be provided for the selected candidate.

• Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
• We offer weekly payments via ACH (Automated Clearing House).
• Serving as Prime Vendors to New York State and New York City for over 10 years.

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