Job Description

Our client, a Stamford, CT based Asset Management firm is in search of an Office Coordinator. This is a highly visible position, mainly responsible for receptionist duties, kitchen and lunch duties, keeping the office organized, answering all incoming general phone calls and providing administrative support as needed. This position will report directly to the Office Manager.

Job Details

COMPANY: Asset Manager

POSITION: Office Coordinator

LOCATION: Stamford, CT

HOURS: 8:30am-5:30pm (in office 5 days)

COMPENSATION: DOE 70k-80K Depending on experience plus Bonus eligibility plus Benefits

BACHELOR'S DEGREE REQUIRED: Required

Responsibilities

• Responsible for answering and directing all incoming calls to ensure a “pleasant experience”
• Greet all incoming visitors
• Handle daily lunch ordering for office
• Maintain conference room schedules, booking as needed
• Order catered food for meetings as requested; setting up such food and cleaning up rooms pre and post meetings
• Make sure kitchen is clean, stocked and organized throughout the day
• Order Peapod twice weekly; maintain inventory
• Maintain inventory for coffee and water and order as needed
• Sort and distribute mail
• Keep office organized and straightened throughout the day
• Order general office supplies as needed; keep office supply rooms neat and organized
• Check specified copiers and printers daily and fill with paper as needed
• Prepare FedEx packages
• Receiving UPS and FedEx deliveries daily
• Keeps supervisor well-informed of activities, problems identified or potential problems
• Performs miscellaneous office administrative duties as requested

Required Experience

• Minimum 1-2 years administrative experience
• A “can-do”, helpful and supportive attitude to all team members
• High attention to detail
• Excellent organization, time management and follow-through skills required
• Able to manage multiple tasks simultaneously
• Ability to be proactive about all activities that are required to fully complete a given task
• Able to interact professionally with all levels of the organization
• Must know Microsoft Office (Word, Excel, PowerPoint), Microsoft Outlook

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