Job Description

RADIX Construction, Inc. is a premier construction company specializing in both commercial and residential projects. We are committed to delivering high-quality services and an exceptional customer experience. We are seeking a dedicated and professional Virtual Assistant to join our team on a full-time, remote basis

Job Summary:

As a Virtual Assistant, you will be responsible for providing high-level administrative support to our team, ensuring that daily operations run smoothly and efficiently. The ideal candidate will be a self-starter with excellent communication skills, a keen eye for detail, and the ability to multitask in a fast-paced environment. You will play a crucial role in helping us maintain our high standards of service while supporting our ongoing growth.

Key Responsibilities:

Administrative Support:

Manage and organize schedules, calendars, and appointments for team members.

Coordinate meetings, prepare agendas, and take meeting minutes as needed.

Handle correspondence, including emails, phone calls, and other communications.

Maintain and update digital filing systems and databases.

Project Management:

Assist in the planning, execution, and tracking of various projects.

Coordinate with team members, clients, and external partners to ensure timely completion of tasks.

Monitor project timelines and report on progress to ensure deadlines are met.

Client and Vendor Relations:

Serve as a point of contact for clients, vendors, and other stakeholders.

Schedule and coordinate meetings with clients and vendors.

Assist with the preparation and distribution of contracts, proposals, and invoices.

Research and Data Management:

Conduct research on various topics to support business initiatives.

Compile and organize data for reports, presentations, and other business documents.

Analyze information and present findings in a clear and concise manner.

Social Media and Marketing Support:

Assist with managing social media accounts, including content scheduling and engagement.

Support marketing initiatives by creating and distributing promotional materials.

Monitor and report on social media metrics and campaign performance.

Financial and Budgeting Assistance:

Assist with expense tracking, budget management, and financial reporting.

Prepare and process expense reports, invoices, and purchase orders.

Miscellaneous Tasks:

Handle travel arrangements, including booking flights, accommodations, and transportation.

Assist with personal tasks for team members as needed.

Perform other administrative duties as assigned to support the smooth operation of the business.

Qualifications:

Education: High school diploma or equivalent; additional qualifications in business administration or a related field are a plus.

Experience: Proven experience as a Virtual Assistant, Executive Assistant, or in a similar administrative role.

Skills:

Strong organizational and time-management abilities.

Excellent written and verbal communication skills.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.

Familiarity with project management tools and CRM software is advantageous.

Ability to work independently and remotely with minimal supervision.

High attention to detail and accuracy in all tasks.

Adaptability and the ability to handle multiple tasks simultaneously.

Positive attitude, professional demeanor, and a strong work ethic.

Benefits:

Competitive salary based on experience.

Flexible working hours with the ability to work remotely.

Opportunities for professional development and career growth.

Collaborative and supportive team environment.

Access to company resources and tools to support your work.

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