Clerical Assistant - 1861667 Job at Ursitti Enterprises LLC, Portage, IN

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  • Ursitti Enterprises LLC
  • Portage, IN

Job Description

Job Description

Job Description

Job Title: Temporary Scanning and Copying Specialist/Full-Time Potential!

If interested, APPLY NOW!

6-8 Weeks

Pay Rate: $20.00/Hour

Job Description:

As a Scanning and Copying Specialist, you will play a vital role in ensuring the efficient operation of our document management system. Your primary responsibilities will include:

  • Accurately scanning and copying a variety of documents.
  • Maintaining organization within digital and physical files.
  • Providing support to other departments as needed.

Key Responsibilities:

  1. Document Scanning:
  • Utilize high-speed scanners to convert paper documents into digital format.
  • Ensure the quality and clarity of scanned images, adjusting settings as necessary.
  • Organize scanned documents according to established procedures and file naming conventions.
  1. Copying and Reproduction:
  • Operate photocopiers and other reproduction equipment to create duplicates of documents.
  • Monitor equipment performance and perform routine maintenance tasks to ensure optimal functionality.
  • Handle sensitive or confidential materials with discretion and in accordance with company policies.
  1. File Organization:
  • Maintain orderly digital and physical filing systems, ensuring easy retrieval of documents when needed.
  • Label files accurately and update indexes or databases to reflect changes.
  • Assist in periodic file purging or archiving activities to optimize storage space.
  1. Quality Assurance:
  • Regular quality checks on scanned and copied documents are conducted to identify errors or discrepancies.
  • Rectify issues promptly and communicate with relevant stakeholders to prevent recurrence.
  1. Collaboration and Support:
  • Collaborate with colleagues across departments to fulfill scanning and copying requests in a timely manner.
  • Provide assistance with document retrieval, distribution, or other related tasks as requested.
  • Offer guidance and training to new employees on scanning and copying procedures and equipment operation.

Qualifications:

  • A high school diploma or equivalent, as well as additional education or certification in office administration or related fields, is a plus.
  • Prior experience in document scanning, copying, or records management is preferred.
  • Proficiency in operating scanning equipment, photocopiers, and other office machinery.
  • Strong attention to detail and accuracy, with the ability to maintain focus during repetitive tasks.
  • Excellent organizational skills and the ability to prioritize workload effectively.
  • Familiarity with document management software and basic computer skills.
  • Ability to handle confidential information with integrity and discretion.
  • Effective communication skills and a collaborative mindset.

Physical Requirements:

  • Ability to lift and carry boxes of documents weighing up to 25 pounds.
  • Extended periods of standing or sitting may be required while operating, scanning, and copying equipment.

Job Tags

Full time, Temporary work,

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