Document Operations Manager Job at Albert & Mackenzie, Agoura Hills, CA

THJ6MGt5dTZHT0dldHVPNGxVNlhaaWpaVGc9PQ==
  • Albert & Mackenzie
  • Agoura Hills, CA

Job Description

Description



Job description

Job Purpose:

The Document Operations Manager will assess and evaluate current document management procedures, and work with the internal and external teams to workflows to ensure maximum productivity and efficiency.

Duties and Responsibilities:
  • Oversee and manage the full cycle document scanning process, working with Mail Clerks from initial receipt of mail and scanning of documents, working with the Scan Dept and New File Dept. to validate document accuracy and streamlining procedures in a paperless environment
  • Work with artificial intelligence programs to maximize the extraction of information, reducing errors and increasing efficiency and speed
  • Analyze the teams' workload, activities, and procedures, and make changes to maintain a productive and balanced workflow
  • Oversee, manage, and monitor the daily teams' personnel, coordinating with supervisors and leads to ensure work is completed and consistency is maintained across the board
  • Effectively communicate with internal and external parties, and provide management with reporting on metrics, challenges, and recommended solutions
  • Serve as a liaison with technical and non-technical teams, and interface with domestic and overseas partners to ensure all project targets and requirements are met
  • Train, motivate, coach, and evaluate the teams in all areas of job duties, and establish methods and standards for evaluation
Skills/Qualifications:
  • 3+ years of experience managing a team
  • Extensive knowledge of project management standards, processes, procedures, and guidelines
  • Excellent analysis, problem-solving, team, conflict management, and time management skills
  • Demonstrated ability to conceptualize, document, and execute procedures and training guidelines
  • Excellent verbal and written communication skills
  • Exceptional work ethic
  • Ability to interact effectively and clearly with employees at all levels
  • Strong computer skills including Microsoft Office Suite and Adobe
The ideal candidate will be highly organized, detail-oriented and work well under pressure, with the ability to juggle multiple projects simultaneously. Must possess excellent communication skills, be a team player, and have pride in work product. This is a fast-paced position that requires a sense of urgency while maintaining accuracy.

Albert & Mackenzie is a growing California workers' compensation defense firm with multiple offices in California. Named one of the Best Places to Work by several regional Business Journals, as well as awarded the Great Place to Work for two consecutive years, Albert and Mackenzie offers a competitive compensation package to include 100% company-sponsored employee Medical, Vision, Short Term Disability, Long Term Disability and Life insurance benefits, a 401k plan, paid time off, and optional voluntary dental plan. We offer excellent work/life balance in a collaborative and casual work environment.

Job Type: Full-time

Location: Agoura Hills

Compensation: $70,000-$80,000 - Exempt

Benefits:
  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance
  • and more
Schedule:
  • Day shift
  • Monday to Friday

COVID-19 considerations:

Albert & Mackenzie follows strong safety protocols including wearing a mask in all common areas, social distancing, sanitation of shared equipment, and limiting the number of people in an office.

Ability to commute/relocate:
  • Agoura Hills, CA 91301 : Reliably commute or planning to relocate before starting work (Required)
Experience:
  • Team management: 3 years (Required)
  • Project management: 5 years (Preferred)
Albert & Mackenzie

Job Tags

Full time, Temporary work, Casual work, Relocation, Overseas, Day shift, Monday to Friday,

Similar Jobs

Brewer Morris

Finance Director Job at Brewer Morris

 ...Job Overview Our client, a global industry leading Fintech organization is seeking a Director of Finance leader to oversee two manufacturing-related business units (combined revenues up to $1B). The role involves managing financial operations, providing strategic insights... 

Dev10

Dev10 | Dev10 Entry Level Software Developer WI Job at Dev10

 ...those who want to break into the technology industry as a Software Developer but lack the skills or experience to get there on their own...  ...takes college graduates with the passion and aptitude to be entry-level software developers and provides hands-on training and client... 

Watermark Retirement Communities, Inc.

Server - Full-Time Job at Watermark Retirement Communities, Inc.

 ...communities healthy and our residents thriving through leading edge technology and well-being programs that benefit our entire Watermark...  ...are proud of the talented and nurturing associates that have chose Server, Restaurant, Program Watermark Retirement Communities, Inc.

FindTutors

Online Statistics Tutor - Part Time Flexible Schedule Job at FindTutors

 ...We are looking for enthusiastic individuals to join our team as parttime Online Statistics Tutors! This fully remote position offers the flexibility to work from anywhere with an internet connection and set your own hours. At Findtutors we offer the opportunity to... 

OHM Fitness

Personal Trainer - Group Job at OHM Fitness

 ...organization. OHM FITNESS 25 Minutes | Results 3X Faster Get the same hi-tech training as elite athletes without investing hours in the gym! Our hi-tech EMPower suit simultaneously engages every major muscle group in a rapid, full-flex mode thats impossible to achieve on...