Job Description

A prestigious investment firm located in Midtown Manhattan, NY is seeking a highly experienced Executive Assistant to provide dedicated support to a Senior Leadership team . The ideal candidate will have at least 10 years of executive administrative experience within Private Equity, Venture Capital, Hedge Fund, or Mergers and Acquisitions environments.

This role requires a proactive, detail-oriented professional who thrives in a fast-paced environment and enjoys being part of a collaborative team. You will play an integral part in helping the executive manage their day-to-day operations and strategic priorities.

Key Responsibilities:

• Complex Calendar Management: Coordinate and manage a demanding schedule, including high-volume meetings across multiple time zones with internal and external stakeholders.
• Travel Coordination: Arrange complex domestic and international travel plans, including flights, accommodations, transportation, and comprehensive itineraries.
• Expense Management: Prepare, track, and submit expense reports with a high degree of accuracy and timeliness.
• Administrative Support: Assist with document preparation, meeting agendas, correspondence, and ad hoc projects.
• Communication & Liaison: Act as the primary point of contact for the C-suite executive, ensuring smooth communication flow within the organization and with external partners.
• Team Collaboration: Work closely with other executive assistants and team members to ensure cohesive support across the organization.

Qualifications:

• 10+ years of executive administrative experience supporting C-suite or senior executives.
• Industry experience in Private Equity, Venture Capital, Hedge Funds, or Mergers & Acquisitions is required .
• Expertise in managing complex calendars and shifting priorities efficiently.
• Proven experience coordinating global travel with meticulous attention to detail.
• Strong proficiency in Microsoft Office Suite and expense management systems.
• Exceptional organizational and problem-solving skills with the ability to anticipate needs.
• Excellent communication and interpersonal abilities with a high level of discretion.
• Ability to thrive in a fast-paced, team-oriented environment.

Work Schedule:

• Onsite: Monday through Thursday
• Remote: Work from home on Fridays.

Salary: $140,000 + bonus and benefits

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