Job Description
Job Description: Part-Time Payroll Specialist
Position Title: Payroll Specialist (Part-Time)
Department: HR / Payroll
Reports To: Payroll Manager or HR Leadership
Hours: Approximately 15–20 hours per week (flexible)
Location: Hybrid (Cincinnati / Northern Kentucky area preferred)
The Part-Time Payroll Specialist is responsible for supporting accurate and timely payroll processing for multiple clients across various industries. This role requires strong attention to detail, the ability to manage confidential information, and comfort working within multiple payroll systems. The ideal candidate has prior payroll experience, strong problem-solving skills, and the flexibility to assist with projects as workflows shift.
Key Responsibilities Payroll ProcessingPrepare and process payroll for assigned clients on weekly, biweekly, or semi-monthly schedules
Enter, review, and validate timecards, earnings, deductions, reimbursements, and adjustments
Verify payroll accuracy prior to submission
Prepare and review payroll reports for final approval
Work across multiple payroll systems such as ADP, Paycom, UKG, Paycor, Paychex, QuickBooks, Gusto, or other platforms
Maintain compliance with federal, state, and local wage and hour laws
Ensure proper tax withholding and update employee records as needed
Assist with quarterly or annual reporting, W-2s, and other compliance tasks
Serve as a point of contact for client payroll questions and system navigation
Assist employees with payroll-related inquiries (e.g., direct deposit, tax forms, pay discrepancies)
Provide exceptional customer service in a timely and professional manner
Support new client payroll setup and system onboarding
Help streamline processes and improve payroll workflows
Assist with special projects related to payroll audits, system transitions, or process documentation
2+ years of payroll processing experience (multi-client or multi-state preferred)
Strong understanding of payroll laws and payroll administration best practices
High attention to detail and strong analytical skills
Ability to maintain confidentiality and handle sensitive information
Proficiency in Microsoft Excel and basic reporting functions
Excellent communication and customer service skills
Experience using multiple payroll platforms (ADP, Paycor, Paychex, Gusto, etc.)
Experience supporting HR or accounting functions
Ability to work independently with minimal supervision
Strong organizational skills and comfort juggling multiple priorities
Part-time, flexible schedule with remote work available
Occasional peak-week hours may fluctuate depending on client needs
Collaborative, supportive team environment
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