Job Description

Position Summary:

The HR Coordinator will play a vital role in the day-to-day administration of human resources operations, with a focus on supporting temporary employee HR matters. This individual will manage employee records, coordinate benefits enrollment, process unemployment claims, and maintain workers’ compensation documentation. The ideal candidate is detail-oriented, approachable, and able to handle multiple HR functions in a fast-paced environment.

Schedule: Mon- Fri, 8:30 am – 5 pm

Pay Rate: $23-$25/hour

Key Responsibilities:

Employee Relations & Support

• Serve as the first point of contact for HR inquiries from internal staff and temporary employees.
• Assist in onboarding new hires, including collecting and verifying new hire paperwork, I-9s, and background screenings.
• Maintain accurate and up-to-date employee files and records, both digital and paper.

Benefits Administration

• Manage benefits enrollment for eligible temporary employees, including health insurance and other voluntary benefits.
• Provide support during open enrollment and respond to benefit-related questions.
• Ensure compliance with benefit eligibility and notification requirements.

Unemployment & Workers' Compensation

• Respond to and file unemployment insurance claims in a timely and accurate manner.
• Maintain documentation and respond to requests from state unemployment agencies.
• Track and manage workers' compensation claims and files with the safety team
• Collect incident reports and medical documentation related to workplace injuries.
• Assist with return-to-work coordination and maintain injury logs.

Compliance & Reporting

• Ensure HR practices comply with federal, state, and local employment laws and company policies.
• Maintain confidentiality of employee information at all times.
• Facility employees’ file annual audit

General HR Support

• Track performance management activities and maintain disciplinary action documentation.
• Assist payroll by processing employment verifications, tracking employee status changes, and following up on timekeeping issues.
• Collect and follow up on weekly timesheets for temporary employees from client sites.
• Generate and send daily timesheet summary reports to clients to ensure timely billing and payroll accuracy.
• Help plan and coordinate internal employee engagement activities on a monthly, semiannual, and annual basis.
• Support other departments with other administrative tasks.

Qualifications:

• Associate’s degree in Human Resources, Business Administration, or related field preferred.
• 2+ years of HR coordinator or assistant experience
• Knowledge of HR best practices, benefits administration, and workers’ comp/unemployment processes.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills.
• Proficient in MS Office and HRIS systems

Onsite Personnel is an equal opportunity employer committed to hiring a diverse workforce in an inclusive culture environment. Onsite Personnel does not discriminate based on disability, veteran status or any other basis protected under federal, state, or local laws.

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